Policies and Procedures

Tuition

Tuition is due the first of the month for the fall and spring semesters. For the summer semester and pandemic period, tuition is due by the 24th of the month.  A late fee of $15 will be added after the 1st of the month.  No invoices are sent but statements may be sent to the contact email.

We accept checks, money orders, online bill pay (through your bank), credit and debit cards over the phone and in office, and Paypal payments.  For checks, money orders, and online bill pay, please leave a memo including the student’s name.  If using Paypal, please go to http://gastonschoolarts.org/make-a-payment/ for more information. There is a $5.00 convenience fee for all Paypal payments.

Non-Paypal payments should be placed in the payment drop box or mailed to us at our address.  The payment drop box is located on the first floor of the Office and Music building.

For returned checks, there is a $25 fee which will be added to a student’s account.

Materials

In general, music classes require the students to have their own instruments and lesson books.  Youth art and drama classes provide the materials being used in the class.  Adult art classes require students to bring their own materials or pay a materials fee.

Music students are responsible to pay for printed music and accompanist fees. Teachers will have sources to purchase music and information concerning available accompanists. Gaston School of the Arts does not condone the use of photocopied music without written permission from the appropriate sources.

Discount

We have a family/multi-class discount policy of $5 off each additional class/set of lessons being taken during the fall and spring semesters (pandemic period excluded due to pay-per-lesson set-up).  This discount does not apply to summer camps or summer music lessons.  We currently do not offer military, senior citizen, or educator/retired educator discounts.

Registration

All students must register for all classes and/or lessons being taken. Fill out the registration forms completely. Registration forms may be found upstairs on the round table in the Office and Music building or online. To register online, please go to http://gastonschoolarts.org/register/. If filling out a paper registration form, please check both sides. Please make sure to read all sections of the form carefully.

Registration forms are due before you begin classes and/or lessons. Turn in paper registration forms to your instructors or in to the payment drop box. Registration forms filled out online will be sent to the GSOA email.

There is a semesterly registration fee of $25 for Fall and $25 for Spring. Registration fees are non-refundable and non-transferable. Registration fees and forms are required in order to secure slot and begin classes and/or lessons. For returning students to secure their slots, registration fee and forms are due by May 1st for Fall semesters and December 1st for Spring semesters. There will be no registration fee for Summer for incoming or returning students.

Makeup policy

During the spring and fall semesters (excluding pandemic period), if an instructor misses a lesson/class, a make up lesson/class will be given or the tuition will be pro-rated.  If a student misses a lesson/class, a makeup lesson/class will be offered at the discretion of the teacher and no credit/refund will be offered.  Except for emergencies, a 24-hour notice is required for lesson or class cancellation.

During the summer semester and pandemic period, if an instructor misses a lesson/class, the student will not be charged for the lesson/class. If a student misses a lesson/class and has informed the instructor at least 24 hours prior to the class/lesson time, the student will not be billed for the lesson/class. If a student does not provide adequate prior notice, the student will be billed for the class/lesson (except in the case of emergencies).

If taking a vacation or a break from lessons/classes, please notify the Office AND your instructor two weeks in advance (just like in the drop policy).  Otherwise, during the fall and spring semesters (excluding pandemic period), you will be billed for your missed lessons/classes.  If you do decide to schedule a break from lessons/classes, your slot will be opened up to incoming students.

Drop policy

Students must give a written, two week notice to drop a lesson/class.  If notification is not received, the student will be charged for the two weeks. Drop forms are available in the Office building or on our website.

Private Lessons

For the protection of our teachers and students, students under the age of 18 must be accompanied by an adult on the campus during private lessons.

Headshots for Auditions

The headshot needs to be a clear, non-posed, full-face picture from the chest or shoulders up of the person auditioning.  No one else should be in the picture.  The picture also needs to be current so that any changes in appearance (such as haircuts) are portrayed.  The headshot may be in color or black and white.

School Closings and Holidays

GSOA does not follow any particular public or private school calendar.  GSOA holiday closings will be posted on our calendar.  Check GSOA’s Facebook page for inclement weather closings.